Six steps.
No spreadsheets.
From roster to reconciliation, HuddleEats replaces group texts and the payment chase with one clean flow.
The whole season, one flow.
From roster to reconciliation, every meal event moves through the same six steps.
01Set up your program
An athletic director or coach adds sports, seasons, teams, and rosters — or imports one from a simple CSV.
02Create a meal event
A coach picks a game or function, an approved vendor and menu, a service time, and an ordering deadline. Reuse it all season.
03Invite parents
Share one secure link. Parents register their athlete, set dietary needs, and add a card — no IDs to copy, no group texts.
04Parents order & pay
Each parent chooses meals for their athlete and pays their own way. The fee is always shown before checkout.
05Cutoff & consolidation
At the deadline, orders lock and charges run automatically. The vendor receives one consolidated, anonymized order.
06Fulfil & reconcile
Everyone tracks the same order — scheduled, funded, sent to vendor, accepted, fulfilled. Coordinators get clean records: charges, fees, payouts, refunds.